Use HIPAA Compliant Document Scanning to Deliver Clinical Images and Documents in Real-Time

Images bring a patient’s care and progress to life. They can help diagnose a problem before it gets away from the caregiver and are invaluable when it comes to reimbursements and continuity of care. The process of capturing, disseminating, and sending clinical images is simply table stakes -- something any successful agency must achieve.

Unfortunately, in the past this process was fraught with challenges related to the security and accessibility of patient records, documents, and images as they traveled from the field to the back-office and ultimately into the patient chart. Health Insurance Portability and Accountability Act (HIPAA) compliance is a big part of the issue. Agencies must use approved transmission and storage methods when handling patient-related images, such as wounds or sutures so patient information remains confidential but is still accessible to all approved caregivers.

Early adopters used HIPAA compliant scanning solutions that required extensive setup and training. In addition, end users were saddled with yet another piece of hardware to carry around including scanners and scanning ‘wands.’ While these devices did result in quality scans, the remaining workflow for sending scanned documents was often unsecure or inefficient. The biggest problem: Many of these first-generation scanning solutions were HIPAA-compliant, but were not designed specifically for healthcare.

The Forcura Mobile Care Coordination app, which includes Secure Communication, Video Call, Document Capture, Digital Forms Management, and Wound Measure, solves all of these problems. The app, which is available for Android and iOS devices, securely captures high-definition images and documents. Those captured files are double encrypted and stored remotely. Nothing lives on the user device. Document Capture uses automatic edge-detection and offline functionality make the app easy to use in any caregiving scenario. Wound Measure automatically recognizes, scans, and measures any chronic wound, keeping track of progress.


Mobile Care Coordination



Designed specifically for healthcare


Integration with Document Workflow and Referral Management platform


EHR integration


iOS and Android mobile app


Using a HIPAA-compliant image capture tool – one that was built from the ground up for the healthcare industry – can result in big benefits for an agency. Our agencies have been able to go 100 percent paperless while boosting patient care and caregiver productivity. Agencies have seen a 67 percent reduction in the time spent on wound measurement processes. Finally, since the Forcura solution is 100 percent HIPAA compliant, our home health and hospice organizations' patients and caregivers never have to worry that personally identifiable information will be lost or stolen. They can rest assured that they have the best image capture that’s been custom-built for the healthcare industry.

If your agency is looking to add image scanning and capturing functionality to your toolset, research your options carefully. We suggest asking any potential vendor partners the following questions:

  • Is your solution secure?
  • Is it efficient?
  • Is it cost-effective? 

Only the best technologies tick all of these boxes, ensuring you and your patients have peace of mind and the level of care that we all deserve.

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Deb Buenaflor

Deb Buenaflor is responsible for the strategic growth of the Forcura platform, while focusing on meeting the ever-changing workflows and regulatory requirements for the post-acute healthcare industry. She works closely with Forcura’s Engineering team to guide products from conception to launch, and with industry-leading EHR partners to build technology workflows that will fulfill regulatory requirements, drive productivity, and enable better patient care.

Topics: Care Coordination, Innovation & Interoperability in Healthcare, featured

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